Identify Transfers Needed
Find products with stock sitting in a warehouse, 3PL, or AWD that should be moved into FBA before they sell out, then build the transfer plan.
Your FBA inventory is what gets the Buy Box. Stock sitting in your 3PL, your own warehouse, or AWD is doing nothing for sales until you move it into FBA. This workflow shows you how to find products that need that move, decide how much to send, and build a transfer plan in a few minutes.
When to do this
Run this workflow on the same cadence as your inbound shipment schedule. Most sellers do it weekly. The Transfer view of the Inventory Overview always reflects current FBA levels, forecasted demand, and warehouse balances, so it is the only signal you need.
Prerequisites
For transfers to be recommended, you need:
- A connected warehouse (your 3PL, your own facility, or AWD if you use it). See External Warehouses and AWD.
- Up-to-date inventory quantities at that warehouse. AWD is synced automatically; for other warehouses, keep counts current.
- Lead times for the warehouse-to-marketplace transfer (transit + prep) on each product. See Product Settings.
Step-by-step
Open the Inventory Overview
Click Inventory Overview in the left navigation.
Switch to the Transfer tab
The tab badge shows the count of products that need a transfer. The visible columns narrow to inventory health, current inventory, and suggested transfer orders.
Sort by urgency or transfer-by date
Click the Transfer Urgency column header to sort Critical and Soon to the top. Or click Transfer By to see deadlines in order.
Critical urgency on a transfer means a product will stock out in FBA before transit can land. Get those into your next shipment.
Confirm the source warehouse has stock
Glance at the External Inventory column to confirm the recommendation matches what is actually at your warehouse. If the column shows zero, the recommendation may be relying on inbound stock that has not arrived yet.
Optional: filter by source warehouse
If you have multiple warehouses or 3PLs, filter to one source at a time so each transfer plan is clean. Open the filter builder, pick External Inventory, and scope it to a specific warehouse.
Select the products to transfer
Check the rows you want to move. Use Select all across pages if every Transfer-tab product is going from the same warehouse to the same destination.
Create the transfer plan
Click Create Order in the bulk action toolbar. In the dialog:
- Set Plan type to Transfer
- Pick the destination sales channels (which marketplaces will receive the inventory)
- Pick the source warehouse the inventory is leaving from
Click Create Plan.
Adjust quantities
On the plan detail page, review each line. If the recommendation is more than what is physically at the warehouse, scale it down. If you want to over-send because a big sale is coming, scale it up.
Build the inbound shipment
When the plan is ready, follow the inbound shipment wizard from the plan page. The wizard walks you through choosing pack types, generating box content, and getting tracking IDs.
See Inbound Shipments for the full process.
How transfer recommendations are calculated
Profit Hawk recommends a transfer quantity when:
- The product's projected FBA inventory will fall below the min days of stock within the transfer lead time
- There is enough inventory at a warehouse (or AWD) to cover the gap
The recommended quantity is sized to bring projected FBA inventory up to the max days of stock target, capped by what is actually available at the source warehouse.
This is why having accurate warehouse counts and lead times is so important. If your warehouse balance is off, the recommendation will be off.
Common scenarios
AWD is auto-detected for US Amazon accounts. Confirm the AWD warehouse appears on the Warehouses page with current quantities. If quantities look right but no transfer is suggested, the FBA side might still be in good shape (Days of Supply is above your max). The Transfer tab only suggests moves when FBA is approaching the floor.
Profit Hawk caps recommendations at the available quantity at the source warehouse. If you still see a recommendation higher than your stock, refresh the page and try again. The cap may have used a stale balance.
On the plan detail page, click the quantity for any product to open the editor and reduce it. Profit Hawk will not block you. The replenishment math will simply continue showing the gap on future runs until you cover it.
What to do next
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