Product Costs
Track landed costs per unit for each product in Profit Hawk to enable profitability calculations and supplier order cost estimates.
Product costs let you record what each unit actually costs you, broken down by cost category. Profit Hawk uses these costs to estimate the total cost of supplier order recommendations and to calculate product-level profitability.
Each product can have multiple cost entries with different effective dates, so you can track cost changes over time (new supplier quotes, shipping rate changes, tariff adjustments, etc.).
Accessing product costs
Open any product from the Inventory > Products tab. Scroll down to the Product Costs section. This shows a table of all cost entries for the product, sorted by effective date.
Cost categories
Each cost entry is broken into six categories. Together they represent the full landed cost per unit:
| Category | What to include |
|---|---|
| Manufacturing Cost | The per-unit price your supplier charges to produce the product |
| Shipping Cost | Freight costs per unit (ocean, air, or a blend) |
| Prep Cost | Labeling, poly-bagging, bundling, or other prep services per unit |
| Import Cost | Customs duties, tariffs, and import fees per unit |
| Third-Party Logistics | Per-unit fees from your 3PL for receiving, storage, or handling |
| Other Costs | Any per-unit costs that don't fit the categories above (inspection fees, insurance, etc.) |
The Total Cost column is calculated automatically as the sum of all six categories.
Adding a cost entry
Click Add New
In the Product Costs table, click Add New. A new editable row appears at the top of the table.
Set the effective date
Enter the date this cost becomes active. Profit Hawk uses the most recent cost entry (by effective date) when estimating order costs.
Enter your costs
Fill in each cost category with the per-unit amount. Leave categories at zero if they don't apply.
Save
Click the save button to confirm the entry. The total cost is calculated and displayed automatically.
You don't need exact numbers for every category. Estimates are better than nothing. A rough landed cost lets Profit Hawk show you the estimated total cost on supplier order recommendations, which helps you compare ordering options and plan cash flow.
Editing and deleting cost entries
Click the edit icon on any cost row to make it editable. Change the values and save. To remove a cost entry, click the delete icon.
Deleting a cost entry is permanent. If you want to record that costs changed, add a new entry with the updated date and values instead of deleting the old one. This preserves your cost history.
How effective dates work
When a product has multiple cost entries, Profit Hawk uses the entry with the most recent effective date that is on or before the current date. This means you can add a future cost entry (for example, when you know a price increase is coming) and Profit Hawk will automatically start using it on that date.
Importing and exporting costs in bulk
For managing costs across many products at once:
- Go to Inventory > Products and open the Actions dropdown.
- Click Export Costs to download an XLSX file with all cost entries across all products.
- Edit the spreadsheet to add, update, or adjust cost rows.
- Click Import Costs to upload the modified file.
Each row in the spreadsheet represents one cost entry for one product. A single product can have multiple rows with different start dates. Profit Hawk shows a preview of changes before applying them.
Where costs are used
- Supplier order recommendations: The product detail page shows estimated total cost for each supplier order recommendation, calculated as unit cost multiplied by the recommended order quantity.
- Profitability: Cost data feeds into profitability metrics alongside revenue from your Amazon sales.
Next steps
- Product Settings: Configure MOQ, days of stock, velocity profiles, and lead times
- Products: Overview of the Products page and how to manage your product catalog
- Creating Purchase Orders: Build purchase orders using cost data and replenishment recommendations
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