Managing Suppliers
Add, edit, and organize the suppliers your products are sourced from so they appear on purchase orders and the supplier picker.
Suppliers in Profit Hawk are the partners you place purchase orders with. Adding a supplier with their contact and address details means the supplier is available when you build a purchase order, and the address shows up on the PDF you send them.
Where to find the Suppliers page
Click Suppliers in the left navigation. The Suppliers page lists every supplier you have added, with search and filtering. Click any row to open the supplier detail view.
Adding a supplier
Open the Suppliers page
Click Suppliers in the left navigation.
Click Add Supplier
The Create Supplier dialog opens.
Fill in the details
The fields are:
- Name (required) -- the supplier's company name
- Primary Contact Name -- the person you usually correspond with
- Phone -- with country code
- Email -- the inbox you send POs to
- Address -- street address, city, state/province, postal code, country
Save
Click Create Supplier. The supplier appears on the list and is now available in the supplier picker when you create a purchase order.
Editing a supplier
Click any supplier row to open the detail page. The detail page has three sections:
- Supplier Info -- contact details and address (click any field to edit inline)
- Products -- products you have associated with this supplier
- Purchase Orders -- a history of purchase order plans involving this supplier
Edits to supplier info apply to future purchase orders. Existing PDFs you have already sent are not regenerated.
Linking products to a supplier
Profit Hawk does not strictly require you to link a product to a supplier ahead of time. When you build a purchase order, you pick a supplier and Profit Hawk includes whatever products you selected from the Inventory Overview, regardless of past links.
That said, you can use the Products section on the supplier detail page to see which products you have ordered from this supplier in the past, which is useful for prep work before placing the next order.
Common workflows
Plan a recurring order
Open the supplier's detail page and review the Purchase Orders section. The cadence and quantities of past orders are a good baseline for whether the current Restock tab is showing reasonable recommendations.
Update terms or contact info
If your supplier raises prices or changes their main contact, update the supplier record before your next order so the new info flows into the next PDF.
Multiple suppliers for one product
Some sellers have a primary and backup supplier for a given product. Profit Hawk does not have a formal concept of primary/backup; instead, you select the supplier on each plan you create. If your usual supplier cannot fulfill an order, simply choose the backup when creating the plan.
Deleting a supplier
Suppliers can be deleted from the Suppliers page when they are no longer in use. Plans that referenced a deleted supplier remain intact (the supplier name is preserved on the historical plan), but the deleted supplier no longer appears in pickers.