Creating Transfer Orders
Build a transfer plan to move inventory from a warehouse, 3PL, or AWD into FBA, then turn it into an inbound shipment.
A transfer order in Profit Hawk is a restock plan of type Transfer. It moves existing inventory from a warehouse, 3PL, or AWD into FBA. Unlike a purchase order, you are not buying anything new; you are repositioning stock you already own. This page covers the full workflow.
When to create a transfer order
Create a transfer order whenever the Transfer tab on the Inventory Overview shows products with a recommended transfer quantity. Most sellers run this on a weekly cadence aligned with their 3PL pickup schedule or AWD shipment windows.
For the full upstream workflow, see Identify Transfers Needed.
Creating the plan
Select products on the Transfer tab
Open the Inventory Overview, switch to the Transfer tab, and use the row checkboxes to select products to move.
Click Create Order
The bulk action toolbar appears at the bottom of the screen. Click Create Order.
Choose Transfer
In the dialog, set Plan type to Transfer.
Pick the destination sales channels
Select which marketplaces the inventory is going to. For US-only sellers this is just Amazon US, but you can pick multiple destinations if the source warehouse serves multiple markets.
Pick the source warehouse
Choose where the inventory is coming from: your 3PL, your own warehouse, or AWD.
Create the plan
Click Create Plan. Profit Hawk creates a draft transfer plan with each selected product and its recommended transfer quantity, capped at what is actually available at the source warehouse.
You land on the plan detail page.
The plan detail page
The transfer plan detail page is similar to a purchase order plan but tailored to transfers. Editable fields include:
- Plan name -- defaults to a generated name; rename for clarity
- Status -- DRAFT, ACTIVE, COMPLETE, or CANCELLED
- Transfer From -- the source warehouse
- Transfer To -- the destination sales channels
- Notes -- free-text notes for your team or 3PL
Line items
Each product appears as a row with:
- Transfer Qty -- editable; defaults to the forecast recommendation, capped at warehouse availability
- Manufacturing Cost -- per-unit cost (used for Total Cost calculations)
- Total Cost -- transfer qty × manufacturing cost (this is your inventory value being moved, not a cost you are paying again)
Click any quantity to open the editor and scale up or down.
Confirm the Transfer Qty matches what is actually at the source warehouse before submitting the inbound shipment. If your warehouse balance in Profit Hawk is stale, the cap may have been too high.
Building the inbound shipment
Transfer plans flow into Profit Hawk's inbound shipment wizard, which packages the transfer into a real Amazon FBA shipment.
The wizard has five steps:
| Step | What happens |
|---|---|
| 1. Products | Confirm which products and quantities are in the shipment |
| 2. Packing Groups | Choose how units are packed (case-packed vs individual, single-SKU boxes vs mixed) |
| 3. Box Content | Specify what is in each box if needed |
| 4. Shipments | Amazon assigns the destination fulfillment centers; choose freight option |
| 5. Tracking Details | Add carrier and tracking numbers |
After the wizard, the shipment is created in Seller Central and tracked on the Inbound Shipments page.
The inbound shipment wizard creates a real shipment in your Seller Central account. Make sure quantities and packing details are correct before submitting.
Moving the plan to Active
Once the shipment is created and physically being prepared, change the plan Status from DRAFT to ACTIVE. The plan continues to track the shipment through delivery and check-in.
When the transfer arrives
Profit Hawk syncs Amazon's receiving status automatically. The Inbound Shipments page shows shipped vs received counts as Amazon checks units in. When the shipment is fully received, mark the transfer plan COMPLETE.
If Amazon does not receive everything you sent, see Find Shipments Requiring Reimbursement for how to identify shortages and file claims.
AWD vs warehouse transfers
If your source is AWD, the inbound shipment is generally an AWD-to-FBA transfer that Amazon manages internally. The wizard still walks you through the same steps; the destination side is just simpler.
If your source is a 3PL or your own warehouse, you (or your 3PL) physically pack and ship the boxes. Tracking numbers from your carrier go in step 5.
Related
Identify Transfers Needed
The upstream workflow: how to find products that need a transfer.
Inbound Shipments
Track shipments end to end and reconcile what was received vs shipped.
External Warehouses
Add a 3PL or your own warehouse as a transfer source.
AWD
How AWD inventory and shipments integrate with Profit Hawk.
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